PTO Board Officers Positions

Per our bylaws, each executive board position is open to general election each year and anyone can choose to run for these four positions. Officers shall not be eligible to serve more than two consecutive
terms in the same office when there is another member willing to serve in that position.

Interested candidates must submit their names to the Volunteer Coordinator, Smita Lal (volunteer@LowesIslandPTO.com) via email. Candidate profiles will be circulated to the membership for review prior to voting opening.

 

President: CANDIDATE IDENTIFIED

  • Candidate should have spent at least a year on the Board
  • Work with the Board and committee chairs to strategize and set the year’s upcoming goals and events in support of the goals
  • Work with the Board to update the Bylaws as needed
  • Work with the VP to establish a Communications Plan and execute the plan
  • Work with the Treasurer to finalize the annual budget
  • Coordinate and lead monthly Board meetings and quarterly general PTO meetings
  • Attend quarterly Cluster meetings representing LIES PTO
  • Work closely with school administration for event scheduling
  • “Trouble shooter” for the PTO—problems or issues arise and the President (sometimes VP) brought in to help with the situation
  • Follow-up with Board members and committee chairs to see where they need help
  • Welcome parents in Spring at Kindergarten Orientation and in Fall at Back-to-School Orientation (BTSN)
  • Check for in-coming mail, sign PTO checks, and deal with registrations for special events

 

Vice President: NO CANDIDATE IDENTIFIED

  • Attend Board and general meetings; provide input and updates
  • Work with the President to establish a Communications Plan and to help execute the plan
  • Work with the President to ensure that the programs of the PTO are running smoothly, and assist with tasks as needed
  • Coordinate and lead PTO meetings and events when the President is unavailable
  • Check for in-coming mail, sign PTO checks, and deal with registrations for special events
  • Act as a backup for the President
  • Candidate should either have spent at least a year on the Board or be an experienced event chair who volunteers regularly in the school.

 

Communications Secretary: CANDIDATE IDENTIFIED

  • Attend board and general meetings; provide input and updates & record minutes.
  • Manage PTO website content and homepage updates
  • Design and distribute newsletters, event flyers, and social media posts
  • Maintain and organize file cabinet for flyers, documents, and graphics
  • Set up and maintain online sales forms and volunteer signups
  • Maintain and clean email communication lists
  • Assist board members with event tech setup (e.g., QR codes, forms, images)
  • Sign PTO checks & rotate event petty cash bank withdrawal duties.

 

Recording Secretary: NO CANDIDATE IDENTIFIED

  • Attend board and general meetings; provide input and updates & record minutes.
  • Handle Correspondence
  • Maintain a current copy of the Bylaws
  • Sign PTO checks & rotate event petty cash bank withdrawal duties.
  • Act as back-up for Communications Secretary 

PTO Board Positions

 

ASAP Coordinator (Board Position): NO CANDIDATE IDENTIFIED

  • Attend board and general meetings; provide input and updates.
  • Assemble a committee of volunteers to assist with program coordination for fall and spring sessions.
  • 2 ASAP Coordinator Assistants have been identified.
  • Recruit parent and staff ASAP teachers and supervisors in fall and spring, in coordination with the Volunteer Coordinator(s).
  • Coordinate with Principal and Assistant Principal for approval with flyers, catalogs, and class locations.
  • Prepare course catalogs, and various other flyers, lists, and documentation.
  • Prepare online registration forms in fall and spring, and oversee registration.
  • Trouble-shoot any issues with registrations, parents, instructors, etc. throughout the year. 

Chair Positions

 

Fall Family Bingo Co-Chair: 

  • Organize and manage annual Fall Bingo fundraiser - procuring supplies, coordinating volunteers, making facility requests, and staff outreach
  • Lead a committee of volunteers through the process
  • Advertise event and manage registrations of the event
  • Work with local businesses for donations of prizes and sponsorships (with the help of the fundraising coordinator)

 

Family Paint Night Co-Chair:

  • Organize and manage annual Paint Night fundraiser - procuring supplies, coordinating volunteers, making facility requests.
  • Lead a committee of volunteers through the process
  • Advertise event and manage registrations of the event

Spirit Wear Chair:

  • Organize/advertise School Supply Kit ordering program each year.

 

Membership Chair:

  

Kindergarten Ambassador Wear Chair:

 

MSAAC Assistant (Minority Student Achievement Advisory Committee):

The Loudoun County Minority Student Achievement Advisory Committee (MSAAC) PTO position    serves as a liaison between the school’s PTO and the MSAAC. This role involves advocating for and supporting the academic achievement of minority students within the school community. The MSAAC PTO representative attends regular MSAAC meetings, collaborates with school leadership, and shares information and resources with the PTO to promote diversity, equity, and inclusion initiatives. This position is essential for ensuring that all students have access to opportunities that foster educational success and community engagement.

Interested in filling one of the positions listed?

Contact Volunteer Coordinator Smita Lal (Volunteer@LowesIslandPTO.com) today!