ASAP (After School Activities Program) Chair (Board Position): 

  1. Attend monthly board meetings.
  2. Assemble a committee of volunteers to assist with program coordination for Fall and Spring Sessions.
  3. Recruit parent and staff ASAP teachers and supervisors in Fall and Spring.
  4. Coordinate with Principal and Assistant Principal for approval with flyers, catalogs and class locations.
  5. Prepare online registration forms and Fall and Spring, and oversee registration. 
  6. Trouble-shoot any issues with registrations, parents, instructors, etc. throughout the school year.

 

 

Walking Wednesday Chair:

  1. Roughly one hour of your morning (7AM - 7:45AM) to set up the table in the school lobby every 3rd Wednesday of each month.
  2. Help kids with filling out raffle tickets.
  3. Create monthly raffle sheets, make copies of raffle sheets for teacher mailboxes one week before Walking Wednesday and have extra copies of pre-cut tickets, make sure pencils are sharpened and ready for use. 
  4. Take filled-our raffle sheets to the morning newsroom so a winner can be picked and announced and take the gift card to the students classroom for a photo op. 

 

Retailer Rewards Chair:

  1. Work with companies such as Harris Teeter, Box Top for Education, etc to make sure the program is ready at the start of the school year.
  2. Work with Communications Secretary to make sure the program is being advertised throughout the school year.
    *This is passive income for the PTO and working to advertise and look for new partners is vital.
 School Supply Kits: 
As a School Supply Kit Coordinator, your primary responsibility is to facilitate the procurement and distribution of school supply kits to students, working closely with vendors and ensuring a smooth process for families. Here's a detailed job description:

  1. Vendor Selection: Research and identify potential school supply kit vendors, evaluating factors such as pricing, product quality, delivery timelines, and customer service. Make recommendations to the PTO board or relevant stakeholders for vendor selection. We currently have a preferred vendor, however comparing vendors yearly is best practice.

  2. Contract Negotiation: Negotiate contracts and agreements with selected vendor, outlining terms and conditions for the supply of school kits. Ensure that agreements are favorable to the PTO and align with budgetary constraints and organizational goals.

  3. Order Management: Coordinate the ordering process for school supply kits, including compiling lists of required supplies, and submitting the list to the vendor. Monitor order status and address any issues or discrepancies that arise during the ordering process.

  4. Communication: Serve as the primary point of contact for families regarding school supply kits, providing information about ordering deadlines. Communicate with vendors to ensure timely delivery of kits and address any questions or concerns from families.

  5. Distribution Planning: Coordinate with school staff or volunteers to facilitate the distribution process efficiently.

  6. Customer Service: Provide excellent customer service to families throughout the ordering and distribution process, addressing inquiries, resolving issues, and ensuring a positive experience for all stakeholders.

  7. Budget Management: Work within budgetary constraints to ensure that school supply kits are offered at an affordable price for families while still covering costs and generating revenue for the PTO. 

  8. Evaluation and Improvement: Collect feedback from families, school staff, and volunteers regarding the school supply kit program, soliciting input on areas for improvement and satisfaction with vendor services. Use feedback to make adjustments and improvements to the program for future years.

     

Interested in filling one of the positions listed?

Contact Volunteer Coordinator Smita Lal (Volunteer@LowesIslandPTO.com) today!